Moving to a new office building involves just as much work as moving to a new house. Large, heavy office furniture, challenging-to-pack technology, and numerous rooms’ worth of trinkets need to be packed. Additionally, there is typically not a lot of time available to complete everything (you can’t exactly halt operations for a week to resolve issues). Office moving is a lot of labor, whether you’re moving to a new floor or across the nation. Use this timetable and checklist as your road map if you’re looking to relocate to a new office space.
Before office moving, you should think about the following.
Look over the existing lease.
Will you forfeit your deposit if your present office’s lease expires before then? What repairs must you make before giving the landlord the key? Are you liable for property damage such as scuffed paint or broken lights?
Determine a moving crew for the office
Do you wish to participate in all or just some aspects of the office moving process? Are you the focal point, or should you delegate that duty to another team member? Your moving project management team should be given particular duties with clearly defined roles. Who is organizing, decorating, and packing and unpacking?
Draft a decommissioning strategy.
Cleaning your old office is simply the beginning of decommissioning. Decommissioning is more akin to putting it back to how it was before you moved in. It involves taking down fixtures, furniture, signs and trademarks, as well as cables and electrical systems. Additionally, it entails making repairs to any property damage, even minor tasks like changing lightbulbs that have burned out. The specifics should be outlined in your lease, and you must abide by the terms of the lease in order to avoid legal issues or losing your security deposit. Make a decommissioning strategy as soon as possible, and talk with your moving team about how to assign relevant duties.
Plan a budget.
Even if you wind up having to change it, knowing how much you’ll have to spend up front will be quite beneficial when you speak with the moving firms. Consider where you can cut back to save money after deciding what things are non-negotiable. Think about the purchasing procedure as well. Who will purchase everything needed for the move, and how will the vendors be paid?
Choose the amount of moving coverage.
Released value protection is at least one sort of insurance that reputable moving firms provide. It’s simple. The nationally required moving insurance is a part of the move but only provides a limited amount of coverage.
Start looking up moving companies.
Getting recommendations, reading reviews, checking the BBB for a history of complaints, and checking professional accreditation are all important steps in picking a professional moving company, whether you’re relocating locally or across the country. You should also be on the lookout for any potential red flags. Verify the mover’s insurance and license status, before office moving
Read more on 6 easy steps to choosing a moving company.
Inform your staff of the change and ask for input.
Consider sending an email first, followed by a meeting in person or online. The email should include the new office address, moving date, important aspects of the new location, the rationale behind the move, and important dates that all staff members need to be aware of.
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Get a quote for your office moving with us today and take advantage of our vast experience, professional advice and meticulous execution to ensure minimal downtime when relocating your office.